Researchfish Policy

This policy details our guidelines for the proper use of Researchfish.

Scope

This policy applies to research organisations and Principal Investigators alike. It defines key terms relating to Researchfish such as CRUK’s understanding of accepted evaluation data, full compliance, exceptions and possible sanctions should an organisation not adhere to the Grant Conditions.

Definitions

Compliance – The submission of the accepted evaluation data in Researchfish when requested by the end of the Submission Period.

Submission Period – The specified time, as defined by CRUK, in which Principal Investigators (PIs) are expected to submit their grant evaluation data.

Submission Rate – The percentage of compliant RC1 submissions per institution.

Key points

Requirements for Principal Investigators: CRUK requires most PIs to submit information on the outputs, outcomes and impacts arising from their CRUK funding to CRUK on an annual basis via the Researchfish system, for the duration of the award and a minimum of three years post funding.  Such requirement will be stipulated in the Grant Award Letter and communicated to the PI each year prior to the submission period via email, and posted on the CRUK website. 

Submission periods: Submission periods are typically 5-6 weeks in duration and CRUK will attempt to align submission periods with other Funders as far as practical. If the required Researchfish return is not submitted on time, CRUK reserves the right to apply sanctions as outlined below.

Awards included in submission periods: Host Institutions can see the awards based in their institution that are included in the submission period, and the response code associated with each award, in the Researchfish platform. CRUK can supply a list of this information on request.

Response codes: Each award in the Researchfish platform is assigned a response code ahead of the submission window – this determines whether a submission is mandatory, optional or not required. Response codes are as follows:

• RC1 –A submission is required; sanctions apply.
• RC2 – No submission required. A temporary exemption of one year has been made to the award holder.
• RC3 – No submission is required. The award has been excluded from the submission period
• RC4 – A submission is expected this year but the award holder is no longer working at the funded organisation
• RC5 – Submission optional; no sanctions apply

Responsibility for submission and compliance: It is the Host Institution’s responsibility to ensure that PIs have submitted within the specified time.  For the avoidance of doubt, PIs are required to log into the system and hit the submit button to register a valid submission, regardless of whether or not they have new outputs to report.

Should the compliance rate at a given HEI fall below 90%, CRUK reserves the right to withhold all monthly grant payments to that Host Institution until such time as the compliance rate is above 90%.  The compliance rate is calculated on RC1 awards only.

Exceptions for Principal Investigators: Any exceptions to the policy must be mutually agreed between a CRUK head and a PI prior to the submission period.

Students and Researchfish: 

CRUK-funded students are also required to report any outputs, outcomes and impact from their studentship to CRUK via Researchfish, for the duration of their studentship and for one year post funding.  

Studentships will be assigned an RC1 response code where a submission is required, but are not included in the compliance calculations with respect to sanctions.

Support and advice

For any queries about this policy please contact: researchoutcomes@cancer.org.uk 

Related Documents

Researchfish at CRUK

CRUK Grant Conditions

View a printable version of this policy: Researchfish Policy